Search Madison County White Pages

Madison County White Pages bring together public record sources for one of the largest counties in the Metro East region of Illinois, home to roughly 264,000 people. The county seat is Edwardsville, but the population spreads across communities like Alton, Granite City, Collinsville, and Troy. This page covers the main offices that hold public records in Madison County, from the County Clerk who handles vital records to the Recorder who manages land and property filings. Use the contacts and tools below to find the person or record you need.

Madison County White Pages and Government Offices

Madison County splits its public records across three main offices, and knowing which one to call can save you a lot of wasted time. The County Clerk handles vital records, which means birth certificates, death certificates, and marriage licenses. The County Recorder deals with land records, deeds, liens, and property-related filings. And the Circuit Court Clerk manages all court records, from civil lawsuits to criminal cases and family law matters. Each office has its own phone number and its own section of the county website.

All three offices are in or near the Madison County Administration Building at 157 N. Main St. in Edwardsville. Business hours run Monday through Friday starting at 8:30 AM. If you plan to visit in person, it helps to call ahead and confirm what documents you need to bring, especially for vital records where you may need to show ID and prove your relationship to the person on the certificate.

The Madison County government website is the central hub for all county departments and services.

The county homepage links out to every department, making it a good starting point for any public records search in the area.

Madison County Recorder and Land Records White Pages

The County Recorder is the office to contact when your search involves property. Deeds, mortgages, liens, plat maps, and other land-related documents all go through this office. Madison County has put its land records search online, which is a real time saver if you know the parcel number or the names on the deed. The online tool lets you search by name, document type, or date range without having to drive to Edwardsville.

The Recorder's Office page outlines the types of documents on file and how to request copies.

This page provides an overview of services and links to the online land records search tool.

For direct access to land records, the online land records search portal lets you query the database from home.

The search tool is straightforward. Enter a name or document number and the system pulls up matching records. Results show recording dates, document types, and grantor/grantee names. You can view images of the actual documents for a small fee.

Note: Online land record searches may not include the most recent filings, as there can be a short delay between recording and database updates.

Vital Records and White Pages Lookups in Madison County

The County Clerk is the go-to office for vital records in Madison County. They issue certified copies of birth certificates, death certificates, and marriage licenses. They also serve as the chief election authority for the county, so voter registration records pass through this office too. The vital records side of things follows state law under the Vital Records Act at 410 ILCS 535, which sets the rules for who can get copies and what kind of ID you need to show.

The County Clerk's main page has links to each service area, including vital records and election information.

From this page you can navigate to specific sections for births, deaths, and marriages.

For detailed vital records information, the vital records section explains fees, required documents, and how to apply.

Birth and death certificate requests typically require a valid photo ID and proof that you are an eligible applicant under Illinois law. The office can process requests in person or by mail, though in-person visits tend to be faster.

Court Records and White Pages in Madison County

Court records in Madison County are handled by the Circuit Court Clerk. The county falls in the 3rd Judicial Circuit. Civil cases, criminal cases, traffic violations, family law filings, and probate matters all get filed through this office. If you are trying to find someone through court records, the case index can show you names, case numbers, filing dates, and case outcomes.

You can reach the Circuit Court Clerk at (800) 250-9884. Phone inquiries are a quick way to check on a specific case if you already have the case number. For broader searches, the Illinois Courts website provides statewide access to circuit court data, and that includes Madison County cases. It is free to search.

Illinois law under 5 ILCS 140, the Freedom of Information Act, gives the public a right to access most government records. Court records have their own set of rules on top of FOIA, and some files may be sealed or restricted. Family law cases involving minors, for example, often have limited public access. But the majority of civil and criminal case files are open to anyone who asks.

Note: Court record searches through the state system may show a slight delay compared to what the local clerk has on file, so contact the clerk directly for the most current case status.

Filing a Public Records Request in Madison County

When the information you need is not posted online, a FOIA request is the way to get it. Any person can submit a written request to any public body in Madison County under 5 ILCS 140. You do not have to be a county resident. You do not have to explain your reasons. Just describe what records you want clearly enough that the office can find them.

Madison County offices have five business days to respond to a FOIA request. They can grant it, deny it with an explanation, or ask for an extension if the request is unusually large. Copy fees are generally modest. Black and white copies run about 15 cents per page at most offices. Electronic records may be provided at no charge if the office can produce them that way without much extra work.

If your request gets denied, you have options. The Illinois Attorney General's Public Access Counselor reviews FOIA denials and issues binding opinions. Most disputes get resolved through that process without needing to go to court.

Cities in Madison County

Madison County is home to a number of mid-size cities and smaller communities across the Metro East area. Most residents use the county offices in Edwardsville for vital records and property filings, but some cities have their own local resources as well. Below are the cities in Madison County that have dedicated White Pages resource pages on this site.

Other communities in the county include Bethalto, Maryville, Pontoon Beach, and Venice. These areas are served by the same county offices, and residents can reach the County Clerk at 618-296-6200 for help with records.

Nearby Counties

Madison County borders several other counties in the Metro East and southern Illinois region. If your search involves people or records that cross county lines, these neighboring jurisdictions may have what you need.